RCS E-Mail System

Thursday, March 31, 2011

To All RCS E-Mail Users:

From the Desk of Rob Tidrow, RCS Technology Coordinator

Several weeks ago, I announced to you that a new e-mail system would become available to RCS employees and staff. We are pleased to announce that the new system is being rolled out to users this week. In fact, almost 90 percent of our users are on the new system as I write this memorandum. By the time you return from Spring Break, the new system will be in full force.

The new system has many new features, particularly ones that will enable teachers and staff to collaborate in a more effective way. Information and ways to utilize these new features will be coming in the near future.

Overall, however, the new e-mail system is very similar to the old system. For example, the e-mail window shows up as three-panes: Your e-mail, calendar, contacts, and other folders appear in the far left pane; your individual messages appear in the middle pane; and the content of your messages appear in the right pane.

As in the past, RCS users have the capability to use two methods to access their RCS e-mail:

1.     The primary way to get your e-mail while at school is through the Microsoft Outlook 2010 application that is installed on your computer. You can find this program’s icon on your desktop, or navigate the Start menu to All Programs – Microsoft Office – Microsoft Outlook 2010.

2.     The secondary way to get your e-mail is using the Outlook Web App, which is available through a Web page so you can access your mail for any location. To access the Outlook Web App, visit the RCS Web site (werrichmond.com), click Staff Sign In, and then click the RCS Web-based E-mail link. The new Outlook Web App provides many of the same features available in the full-blown Outlook program.

To help during this transition, feel free to visit the Microsoft Outlook Help and How-To Web site for information and tips on how to use Microsoft Outlook.

For those using personal cell phones to access school e-mail, please send me a message if you experience problems getting your messages after this transition. Please be sure to add your school phone number in the message if we need to contact you directly.

If you have any questions about Microsoft Outlook or Microsoft Outlook Web App, please do not hesitate to contact me. For in-house training requests, please feel free to contact Jim Migoski, Technology Integration Specialist.

Thank you for your patience and help during this transition.

Rob Tidrow
RCS Technology Coordinator